Keep portfolio dates under control
Track certificates, inspections, documents, licences, and repairs across every property. Plans start from 99p.
Portfolio Landlord Compliance Calendar England
This guide applies to landlords managing multiple rental properties in England. It is practical compliance operations guidance, not legal advice.
A portfolio calendar helps you see which property needs attention next, rather than relying on memory, spreadsheets, or inbox searches.
Use the free editable landlord task calendar
Download the editable tracker for Excel or Google Sheets. This is the same free workbook used in our spreadsheet comparison. Use its task table as your property calendar: each row has a due date, evidence location, owner, status and next action. No signup is needed.
Replace the fictional examples with your own records. Filter by property or due date during your review, and keep separate calendar reminders for work you must arrange. The workbook does not send alerts, calculate legal deadlines, sync to RentPilot or import tasks automatically.
A worked review example
For the fictional Example Flat, the owner chooses 6 November 2026 to check the EPC evidence folder. This is a chosen administration date, not a statutory deadline or certificate expiry.
| Field | Example entry |
|---|---|
| Property | Example Flat - fictional |
| Task | Check EPC evidence and recorded expiry |
| Due date | 6 November 2026 - chosen review date |
| Evidence location | Private folder for Example Flat |
| Owner | Property owner |
| Status | Planned |
| Next action | Compare the saved certificate with the official register |
After the review, record what you found, save the evidence and set the next action. Take actual certificate dates and tenancy-triggered deadlines from the relevant records and current guidance. Workbook instructions checked 17 October 2026; the wider guide's legal review date appears below.
Key calendar requirement
Track every recurring compliance date by property, including certificates, inspections, licence renewals, deposit actions, document updates, and maintenance follow-ups.
Quick Answer
A portfolio compliance calendar should show what is due, which property it belongs to, who owns the task, what evidence is required, and when the next review date is.
For England landlords, include gas safety where relevant, EICR dates, EPC status, alarm checks, Right to Rent follow-ups, deposit deadlines, licence renewals, inspection dates, and maintenance actions.
Simple Compliance Checklist
- Create one calendar row per property and compliance task.
- Add the current certificate date, expiry or review date, and evidence location.
- Separate one-off setup tasks from recurring checks.
- Add reminders before each deadline, not on the deadline day.
- Review the calendar monthly and after every tenancy change.
- Keep completed-task evidence linked to the calendar entry.
Evidence To Keep
- Gas safety record and renewal date where relevant.
- EICR or electrical safety evidence and next inspection date.
- EPC certificate, rating, expiry date, and exemption evidence where relevant.
- Alarm test notes, tenant fault reports, and replacements.
- Right to Rent check dates and follow-up dates.
- Deposit protection and prescribed information evidence.
- Licence applications, conditions, expiry dates, and council correspondence.
- Inspection notes, repairs, invoices, and completion evidence.
Common Mistakes
Tracking Dates But Not Evidence
The calendar should point to the proof, not just the deadline.
Using One Reminder For Every Property
Portfolio records need property-level reminders because certificate dates rarely line up neatly.
Forgetting Tenancy-Triggered Dates
Deposit deadlines, document handover, and Right to Rent follow-ups can be triggered by tenancy events, not annual cycles.
Not Reviewing After A Tenant Change
Every tenancy change should trigger a calendar review for documents, deposits, inspections, and checks.
Where RentPilot Fits
Use portfolio landlord software to track property-level compliance dates, reminders, evidence, and follow-up tasks across multiple rentals.
Sources Reviewed
- GOV.UK landlord responsibilities.
- GOV.UK electrical safety standards in the private rented sector.
- GOV.UK tenancy deposit protection.
- GOV.UK Right to Rent checks.
FAQ
What Should A Portfolio Compliance Calendar Include?
Include property, task, due date, evidence required, current status, owner, and next review date.
How Often Should I Review It?
Monthly is a practical minimum, with extra reviews after tenant changes, inspections, certificate renewals, or repair issues.
Should Maintenance Go In The Same Calendar?
Yes, if it links to safety, repairs, inspections, or follow-up evidence. Keep routine maintenance visible alongside certificates.
Is A Spreadsheet Enough?
A spreadsheet can work if it is maintained consistently and evidence is easy to retrieve. Consider a property-based system when keeping dates, documents and follow-up work together becomes difficult.
Next Step
Use the landlord compliance checklist for England, then manage recurring dates in RentPilot portfolio landlord software.
Download the editable landlord task calendar
Use the free Excel workbook as a dated task calendar. Includes fictional examples and blank rows; reminders are maintained separately.
Download the portfolio compliance calendar
A property-by-property calendar structure for certificate renewals, inspections, licences, documents, and repairs.
Next steps
Landlord Compliance Hub (England)
Use the main hub to connect recurring portfolio duties to the wider compliance library.
Landlord Compliance Checklist England
Use one recurring checklist as the foundation for your calendar.
Property Maintenance Log Template
Keep repair and inspection follow-ups attached to the calendar.
Portfolio Landlord Organisation Software
Use RentPilot to track compliance dates and evidence across multiple properties.
Last updated: 2026-10-17 | Last reviewed: 2026-06-02
How RentPilot helps
Track certificate expiry dates, store property documents, manage maintenance tasks, and keep notes and attachments per property to stay organised across multiple properties.
Keep portfolio dates under control
Track certificates, inspections, documents, licences, and repairs across every property.